Devonxona va arxiv bo'limi
Gafforov Zafarjon Abdusalom ugli
Email: zafargaffarov090@gmail.com
Phone number: +998 90 999-55-94
Fax: +998 90 999-55-94
Address: 166, Spitamen street, Samarkand city
Reception days: Monday-Saturday from 8:00 to 16:00
Duties
Duties of the office manager.
Organization of proper accounting, timely recording and handing over of documents to the institute;
Ensuring the correct formalization of documents issued by the institute;
Sending documents for execution in accordance with the instructions of the rector;
Checking that the documents to be sent with the Rector's signature are recorded and properly formalized;
Taking into account the incoming letters, printing forms with the details of the institute;
Stitching of executed documents into collective folders;
Formalization of completed documents for archiving.
Duties of the Department of Defense.
The duties of the office department are as follows:
1.1. Accepting shipments sent from higher organizations, higher education institutions, organizations in the territory of the Republic of Uzbekistan and beyond, and sending them official documents sent from the institute.
1.2. Sorting documents, delivering them to faculties, departments and relevant persons.
1.3. Registration of applications and other letters of order addressed to the administration of the institute.
1.4. Organization of work, timely registration of received documents, formalization and sending to relevant organizations.
1.5. Provide information about the received documents to the institute's administration and executive officers.
1.6. Registration and formalization of the original copy of executive (ij) orders related to the organization of the institute's activities, orders (xs-m) related to financial affairs and business trips, and orders (f) issued for a certain period, timely distribution of copies of orders to responsible persons, executives, relevant faculties and departments.
1.7. Keeping the basis of the orders issued through the office and the original copies of the orders until they are transferred to the archive of the institution.
1.8. Record the orders issued by the institute, deliver copies to the relevant faculties, departments, responsible persons, deliver to the executors, keep the originals until they are submitted to the archive of the institute.
1.9. Issuance and registration of service travel certificates.
1.10. Issuance and registration of business trip certificates of scientific staff and guests who have come to the institute.
1.11. Receiving and sending telegrams, order letters, personal documents, etc.
12. Timely formalization and submission of orders and other documents that must be submitted to the archive of the institute.
Duties of the head of the archive:
Maintaining archives in the institute;
Registration, storage and use, systematization of documents;
Conducting work on the organization of the examination of the scientific and practical value of archive documents;
Separation of permanently and temporarily stored documents;
Creation of acts of destruction of expired documents, transfer to the state archive;
Issuing an archival reference based on the documents in the archive, clarifying the storage terms, giving the documents a stock order number;
Keeping the archive rooms in proper fireproof condition, monitoring the lighting;
Monitor the heating system, means of communication, participate in the development of the nomenclature of collections, control the submission of completed documents to the archive, submit the specified report on time, develop the operating instructions, receive DAK documents.
Duties of the archivist position:
Organizing the storage of documents coming to the archive;
Acceptance of completed documents on business administration from constituent departments;
Participation in the development of the nomenclature of the institute's collective volumes, checking the correct composition and formalization of the documents submitted to the archive;
Encrypting storage units based on the relevant rules, systematizing, monitoring the account of file placement;
Assigning fund order number to permanently and temporarily stored documents, drawing up documents of transfer to the state archive, deregistration, destruction;
Participation in determining the scientific-practical value of archive documents;
Monitoring the storage of the archive room in accordance with the rules, taking measures against fire, issuing extracts, copies, references based on archive documents, answering questionnaires.
Preparation of information for compiling a report on archive work.
Courier job duties:
Receiving letters and documents addressed to the Institute from the Ministry's office, other higher educational institutions and institutions, communication departments, as well as delivering the documents to the indicated places;
When receiving documents, check that the letter corresponds to the numbers placed in the folders;
Check for applications when receiving mail that is not in folders;
According to the instructions of the rector, hand over the documents to the executors on time by signing a special notebook.
The manager and his duties.
He works according to the instructions of the head of the office. Corresponds to the order of all documents in the department. Responsible for the following tasks:
- prepares a draft of the order (f) for business trips and financial affairs (xs-m), orders for execution (ij), issued for a certain period of time, checks it after exiting the computer, prepares it for signature, controls distribution to relevant faculties, departments, departments and responsible persons.
- Orders for business trips and financial matters (xs-m), orders for execution (ij), orders issued for a certain period of time (f) are recorded in the registry book.
- Prepares a monthly report on business trips and financial affairs (xs-m), orders for execution (ij), orders issued for a certain period (f) for the institute.
- He is engaged in formalizing the documents of those who go on a business trip and those who come to the institute on a business trip.
- Signing prepared orders to the vice-rectors, delivering them to the rector's reception, distributing copies of the orders to faculties and departments.
- Receiving and formalizing documents, notices, applications of employees and students from organizations, all types of correspondence received by mail, preparing reports on complaints and applications;
- Conducting the control program without errors and omissions;
- Electronic accounting of documents issued by the Institute;
- Registration of the institute-specific paper (form) given to employees.